January 11, 2024 RCSD Leadership Blog

BUSINESS SERVICES

Important information about W2s for 2023
W2s will be made available to all staff by accessing the Employee Portal.

Please Note: W-2's have not yet been posted to the Employee Portal. We will send out another notification when they are available. A notice will be sent prior to the required 1/31/24 deadline.

We have provided the links below which outline step by step instructions on how to access the Employee Portal, Reset your Password, and where to find your W-2 once you have logged in.
Create Your Employee Portal Account
Reset Your Employee Portal Password
Dual District Employee Portal Access
Accessing Your W-2 within the Portal

If you encounter the error message: "Information provided does not match any records on file", please submit a support request through Zendesk and a representative from the Business department will assist you.
Contact: Dawn Mercer

EDUCATIONAL SERVICES

Safety Plan Reminders
Please email me when your plan is ready for review. Allow for a couple of days for review before you bring it to your SSC or Safety Team.
Once the plan as been approved and signatures are uploaded in DTS, let me know. Everything needs to be approved and uploaded in DTS by January 18, 2024. All Safety Plans will go to the School Board in February.
Contact: Rachael Peck

Risk to Self Assessment Procedure

• If elementary needs a risk to self assessment completed, they will reach out to their school psychologist (or counselor if they have one)
• If the school psychologist is not on site on the given day, call Naomi Blaine
• If Naomi is not available to come out to the site, then the admin will call the middle school their students feed into and ask for one of their counselors to come over
• Call admin, or call clerical if you can’t reach admin to get in touch with middle school admin
• Admin talk to counselor
• Middle school admin, it’s an expectation that one of your counselors go over
• Middle school admin, talk to the counselors at your site ahead of time about the district expectation

Contact: Site Coach

Field Trip Checklist Update
In order to support the inclusion of the special education programs on each site, there has been an update to the field trip checklist form. There is now a question on Part 1 that asks, “Have you included grade level programs at your site?” This is just a prompt to remind staff to make sure all are included. Reminder, all staff should be using the checklist forms when scheduling field trips.

Language Line
Please review the Language Line process with your staff. It is important that staff using the Language Line submits the information to your administrative secretary (or other identified clerical at your site) including all information on the form. If they use their cell phone for the call rather than their school phone, the number needs to be included. Each month sites turn in a record of all the calls made and this is used to verify our account billing.
Contact: Rachel McCoy

1/10/24 Leadership Meeting Recap
Topics Covered
Administrator Action Items
Personnel- 24/25 calendar, registration/transfer key dates, registration nights, admin postings, preogressive intervention
Business/Facilities - W2 updated process
Technology - Mac OS Updates
Ed Services - Dashboard Info, Updated CAASPP Schedule, Health Service reminders, Narcan training, RCSD Illness guidelines, LCAP Survey and Info, Implementing PD learning at sites
Elementary Only - Preschool to Elementary transition, PD attendance reminders, K/1 Lexia Data
Middle School Only - Proposed Chromebook collection, cell phone policy and practices, risk to self assessment at elementary schools
-Complete the Next Steps section of the Math Block Components and Integrated ELD Strategies reflection and be prepared to discuss with your coach at an upcoming meeting
-Please include this announcement in your next staff meeting, staff blog, staff email and post in your staff lounge. This flyer and information will be shared with site clerical staff this afternoon at the clerical meeting.
-LCAP
    -Give staff opportunity to complete the survey by January 25
    -Send out survey reminders to parents around January 19 and 25
    -Schedule meetings for ELAC, SSC
    -Plan time at staff meeting by end of March to go over Dashboard data and LCAP questions/feedback
-Include Illness Guidelines Update Slide in upcoming Site Staff Meeting
-Remind clerical staff to send out Communicable Disease notices
-Middle School Only: Update cell phone policy and practices
-Elementary Only - Review “Responding to Speech & Language Concerns” (2 slides) at an upcoming staff meeting prior to spring break
-Elementary Only - Schedule SPED meeting with program specialist to review preschool transition list in January or February
-Elementary Only - Confirm transition IEP meeting date and gen ed teacher with preschool teacher for students with projected RSP placement