August 1, 2024 RCSD Leadership Digest

Communications

ParentSquare

• Please ensure you share the training slides with teachers before the start of school.
• Teacher messages to classrooms will not be viewable by the principal or office staff. Please feel free to share this with your staff members.
• We are still finalizing the attendance messaging which will go out through Parentsquare and will be communicating out to Leadership and Site Secretaries about this ASAP.
• A recording of the District ParentSquare training can be found here.

Contact: Jessica Hull

Communications 101
This Communications 101 Guide will once again be shared with all staff in today’s Educator Digest.

Temperature Guidelines
With high temperatures, it is important that we encourage students that are outside to drink water and get breaks in the shade. When temperatures are 95 degrees and above, activities should be adjusted to reduce strenuous exercises. When the temperature is 100 degrees at the time of the activity, bring the students inside. Any time it is 100 degrees or above, students must be brought inside. For example, if the forecast is a high of 102, but at lunchtime, it is 92, students can go outside and play.
With all warm days, staff should be encouraged to remind students to reduce running/exertion activities and allow any student who complains of overheating to go to the office for rest and observation. With direct sun, certain areas of a school site may increase heat exposure, such as blacktop or concrete areas. Caution should be taken to observe all students for signs of overexposure.
Students who are abnormally affected by high temperatures should be given special consideration, and require follow-up by staff.

Contact: Jessica Hull

Educational Services

Raptor
Over the summer, Raptor released an upgrade to their alert system. In order to ensure timely and consistent delivery of notifications during Emergencies and Drills, upgrading to Raptor Alert 4.1.2 will be required for all users of the app - both iOS and Android. For those with auto-updates enabled, the app will upgrade automatically. Otherwise, users will be required to update to the newest version the next time they login.
As you see staff in Raptor that are no longer at your site, please submit a ticket on Zendesk.

STOPit Updates
STOPit has created an update to their platform. Moving forward, every incident closure will now require you to assign the incident to someone and select from your actions taken list.
Last year launch letters were provided for you to send to your families. This year a similar letter needs to be shared reminding families about the program. Please open the template below and copy the information to share with your families. There are highlighted yellow areas you will need to change. Middle School is first, then scroll down for elementary.
Middle School, please note that information has been added about downloading the app at home if the family chooses to do so. During classroom training teachers shouldn’t have any kid try and download the app. Not only do we want this to be a parent decision, but we also want to support the message around cell phones at school. If a student wants to make a report at school, they will use their Chromebook. Also, please remember to send home the letter and copy of the training slides at least a week before training occurs to allow time for parents to review.
STOPit Family Letter - 24/25
Contact: Rachael Peck

Emergency Alert Buttons
Please review this sheet for your emergency alert contacts. These people will be alerted when the emergency alert button is pushed and will allow you to determine if it is accidental or a real emergency. Please update by August 7th in order for Sonitrol to get the updates in for the start of the year.
Contact: Rachael Peck

TK-5 PD Cycle Sign Up
Please use the document below to sign up for which TK-5th grade PD Cycle each principal, AP, and TOSA would like to attend. Please sg
Admin/TOSA: TK-5 PD Cycle Sign Ups
Contact: Kelly Yusim

CAASPP Student Scores
Student score reports are located in PowerSchool. Please follow the steps in the document below to access student score reports.
Teacher: CAASPP Score Reports in PowerSchool
Admin: View Student CAASPP Score Report
Contact: Angela Garcia

2024-2025 Assessment Calendar and Report Card Dates
A reminder, you can always find both of these using the quick links to the left in the digest.
Below is the assessment calendar for the 2024-2025 school year.
2024-2025 Assessment Calendar

Upcoming Assessment Dates:

• i-Ready Window 1: August 12th - September 13th
• IXL Math Snapshot Window 1 (6th-8th only): August 12th - September 13th
• TK/K/1 Reading and Math Foundational Skills Assessments: BOY in ESGI September 20th

Contact: Angela Garcia & Kelly Yusim

Below are the progress report and report card dates for the 2024-2025 school year.
2024-2025 Progress Report/Report Card Dates
Contact: Angela Garcia

2nd-5th Grade i-Ready Instruction and Teacher Toolbox
The district has purchased one subject of i-Ready instruction for all 2nd-5th grade students. If you would like to use site funds to purchase additional licenses for K-1, the other subject of instruction, or Teacher Toolbox please reach out to Kajsa Freborg, KFreborg@cainc.com, for a quote. Please let me know if you have any questions!
Contact: Kelly Yusim

Curriculum Update
Susie Batter has been working extremely hard all summer to get curriculum delivered to sites. Unfortunately, some deliveries from companies were delayed. As she diligently works to get all materials to sites as soon as possible, here are the dates of some expected deliveries so that you are aware. LMS also received this information.
Delivered to sites:

• TK - new adoption materials and additional classroom equipment
• K-5 - SS, Math SE materials
• K-3 - ELA classroom materials
• 6-8 - SS, Math, ELA SE and TE materials

In process and estimated delivery schedule to sites:

• K-3 - ELA Benchmark TE material - July 31-Aug 2
• 4-5 - ELA classroom materials - July 25 - Aug 2
• 4-5 - ELA Benchmark TE materials and SE materials - Aug 7-9
• K-5 - ELA Benchmark SE materials - July 31 - Aug 12
• ESS - materials received in July - to sites Aug 12-19
• K-5 - ELD student materials - Aug 16-20
• 7 - PPP SE materials - end of Aug 30
• 6-8 - Novels - end of Aug 30-Sept 3

*K-6 teachers will receive some TEs at the Aug 5 training, the rest will be delivered to their site.
Contact: Angela Garcia

Student Schedules
As a reminder, sites will send out schedules electronically this year, the morning of August 6th, no later than the end of the day on August 6th. Below are instructions on how to send out schedules. After receiving feedback last year, we made a few updates to the email parents receive, and the letter that will be attached
Elementary and middle school have different letters, and also the student’s first name will be in the subject of the email, that way parents know which child the schedule is for. Please connect with your secretary to make sure they have these instructions, the welcome message for the email (there is a sample in the guide below), as well as plan what time you will send it out.
PowerSchool | Creating and Emailing Student Schedules
If you or your clerical staff need any technology assistance with sending out schedules, please submit a support ticket or give the help desk a call at (916) 771-1645, and they will be happy to assist you.
Here is a sample of what parents will receive.
ES Sample Schedule
MS Sample Schedule

Educational Support Services

Requesting Contract IA
Please complete this Principal Request Form to request a contract IA to fill a vacant position at your site. Before requesting a contracted IA, please confirm with personnel that the position is currently posted on EdJoin and there are no qualified applicants to consider.
Contact: Susan Fridly

Personnel Services

IEP Release Day Calculation and Instructions
Click HERE for information regarding IEP release days for the 2024/25 school year
Contact: Susan Fridly/Meghan Baichtal

COVID Protocols
2024/25 COVID Protocols - unchanged from protocols in place at end of 2023/24. Cal/OSHA has indicated that these protocols shall remain in place until at least February 2, 2025.
Scenarios for staff
Scenarios for students
Exposure letters must still be sent by the site (see links above)
Health Assistants will continue sending necessary communication to families that have reported a positive student test
Personnel office will continue sending informational emails to staff with directions when they test positive.
Contact: Brian Swank

Technology Services

Introducing the Digital Staff Emergency Contact Form
As we kick off the 2024 school year, we're excited to introduce the digital Staff Emergency Contact Form, a new tool for all staff.
Link: Staff Emergency Contact Form
Why This Matters:

• Safety First: Emergencies are unpredictable. Updating your emergency contact information, you help us respond quickly and keep everyone safe.
• Swift Communication: In urgent situations, time is critical. The Digital Staff Emergency Contact Form lets us reach you or your contacts fast, ensuring clear and timely communication when it counts.

We would like to encourage all staff to take a moment to fill out the form below. It's a simple yet crucial step in ensuring we're all prepared for any situation. Your safety and well-being are our top priority, and together, we can create a secure and responsive school environment.
Principals, please remember to share this information with your staff. Teachers will be able to submit their information directly through PowerTeacher.

IMAP/POP3 Email Settings Disabled - Action Required for Continued Email Access
In our ongoing efforts to maintain a secure infrastructure, we disabled IMAP/POP3 settings on June 30th, 2024. This change was necessary to enhance the security of our email system and protect sensitive information.
We understand this adjustment may impact how you access your emails on personal devices. To ensure uninterrupted email access, please use the Gmail app for iOS or Android. The Gmail app offers robust security features and a seamless user experience, making it the ideal solution for accessing emails on various devices.

Important: Action Required to Maintain Secure Network Access
As part of our annual network updates, staff need to accept a new certificate before reconnecting to the wireless network. These certificates are essential for ensuring your connection to the District Network remains secure and trusted.
When prompted to verify the certificate, please click ‘Continue’ as shown below (please note the prompt you receive might differ depending on the device you use).

Next, you will be prompted to enter the username and password you used to log in to your computer, as shown below. (Please note that the prompt you receive might differ depending on your device.)

After completing these steps, you should be able to reconnect to the network as usual. If you encounter any issues during or after this process, please call the helpdesk at (916) 771-1645, and we'd be happy to assist.

Leadership Meeting July 29th

* Please remember that the slides and this information will also be in Leadership at a Glance which can be found in the Leadership Drive then Agendas, then 24-25.

Topics Covered

• Personnel - SB 553 Workplace Violence Prevention Plan, Personnel Dates to Remember, Rosters, Evaluations, Duties for Certified Staff, Evening Event Coverage
• Communication and Community Engagement - Website Modification Request From. Social Media, CPRA Requests, SMARTSOCIAL. Mobile Device Policy, Leadership and Educator Digest, ParentSquare
• Business/Facilities - Accident Reports, Food Services - Community Eligibility Provision (CEP), Payroll - Electronic Timesheets
• Technology - Student Digital Learning Reminder, Chromebooks Repair/Replacement Process, Chromebook Best Practices, Classroom TVs, Zoom Licensing, Reportng Lost, Stole or Damaged Devices, Digital Emergency Contact,
• Educational Support Services - IA Vacancies, PLC Wednesday Expectations, Professional Development
• Ed Services - Interpreter Requests, Professional Development (August 5th, Cycles), Designated ELD, Initial ELPAC, ELLevation, SSP Transition to SIRAS, Independent Study, Tier III Support, SB291, Medical Training, AED Site Management, Immunizations, Health Services Reminders, MDS Training,
• Elementary Only - Kinder Communications, ELO-P Update, TK/Kinder Schedules, DRDP Requirement, Preschool Transition Support
• Middle School Only -August 5th, PPP, Cell Phones, STOPit, DART

Administrator Action Items

• Send Mobile Device Policy reminder message first week of August
• Share these slides with teachers before school starts - Teacher Training Slides
• Send this Kindergarten communication to all incoming Kindergarten students on August 1st
• Please work with K-5 teachers to ensure that Designated ELD is visible in their daily schedules
• Please meet with EL Site Leader(s) to schedule time for them to present at a staff meeting in August or early September
• Share weekly schedule for shared ESS staff with Susan
• Admin/TOSA Elementary Only: TK-5 PD Cycle Sign Ups
• Please fill out ASAP so they can be invited to the trainings SSP Facilitators for 24-25
• Please complete a signature form if you are a new principal to a site or have a new point of contact for the attendance letters (i.e. new clerical staff or would like to change the contact person)
• Please complete this Google Form by Wednesday 7/31 with any Attend (formerly A2A) user updates needed at your site
• Complete all online health trainings emailed to you prior to your training on 7/31
• Complete your Medically Complex Student Site Health Training google doc by Noon on 8/2