July 30, 2026 RCSD Leadership Digest

Business Services

Site Map
Please submit a copy of the site map. At this time, it should include room numbers, grade levels, SPED programs, restrooms, custodial closets, offices, staff workroom, staff breakroom, library, and special staff offices. Vickie needs this information to finalize the custodial run sheets.
Contact: Lucy Alexander

Schedule Changes
Beginning Monday, August 3, all custodians will return to their regular work schedules. Sonitrol auto-arm and waste pickup schedules will also resume their regular schedules. See M/F Drive for schedules.
Contact: Lucy Alexander

Facilitron
Please refer to the email regarding Facilitron. All school sponsored events must be entered into the system. Facilitron will open to the public on August 10, with the first available rental date of August 17. If you need assistance with entering sports practices and games, please send the schedule to Lucy.
Contact: Lucy Alexander

Communications

Reminder: Send RIDE SMART Message by August 6th
Please remember to include this RIDE SMART message in a school communication by August 6th.
Contact: Jessica Hull

Share Your Back-to-School Story
Is your school doing something special in the next couple of weeks to celebrate the new school year? Send us pictures/video and we will highlight it on RCSD’s socials. If you contact us in advance, we may also be able to come in person to take nice pictures and/or get footage.
Contact: Sydney Roll

Accessibility Tip: Test Your PDFs
Is your PDF accessible to people with visual impairments? Find out by using Adobe Acrobat Pro’s Accessibility Checker, which will identify mistakes and help you create a fully compliant document that can be easily read with a screen reader. Here are some tutorials on how to get started:

• Create and verify PDF accessibility (article)
• How to use the Adobe Acrobat Accessibility Checker (video)

Contact: Sydney Roll

Educational Services

August 3rd Professional Development
Please see the information in the Educator Digest.

PD Cycles
Here are the dates, times, and groups for PD cycles this year. Please take a moment to review the list and ensure that each teacher is assigned to the correct grade level or department.
Below, you’ll also find the sign-up sheet for administrators attending the cycle days. If you haven’t already, please select a date to attend.

• K-5 PD Cycle Sign Ups (admin)
• 6-8 PD Cycle Sign Ups (admin)

Contact: Coordinators

SSP: Updated Request for Support Forms
As a reminder, all SSP documents are being updated for the 26-27 school year following the feedback and revisions from last year. The documents are not live in SIRAS yet. At our August leadership meeting, we will go through the training slides that will be presented during a September staff meeting to your site. Please wait to review any SSP form specific information with your staff until you have the updated training slide materials.
Contact: Lauren Ellison

PBISapps SWIS
SWIS does not automatically roster students OR staff. Administrators or PBIS Leads with SWIS admin access need to add staff in one of these two ways:

• Add multiple staff members at once: Powerschool Staff Import
• Add individual staff members: Please note, this is a two step process done through Person Management first THEN User Management. Person Management and User Management Steps

If you’d like to review other how-to videos for SWIS, please check out this SWIS Video Resource. In the educator digest, staff is being directed to reach out to site admin or PBIS lead to get their user role updated.
Contact: Lauren Ellison

504 Site Coordinator
Not all sites use a stipend position for 504 coordinators, so please fill out this 504 coordinator doc as soon as you know who your 504 Coordinator(s) will be this year. There will be a meeting on August 17th for NEW 504 Coordinators. All 504 Coordinators (new and returning) will meet on August 31st. Please list your Coordinator(s) as soon as you know who they are so I can get calendar invitations out ASAP.
Contact: Lauren Ellison

CA PBIS Conference
If you have staff who are interested in attending the CA PBIS conference in Sacramento at the Safe Credit Union Convention Center on October 7th-9th, please fill out this PBIS Conference Registration Form (1 per attendee) and registration will be made with the district credit card by Ed Services. School sites will then be billed back from the district after the registration is complete. Please see the conference website for more information or registration website for details about pre-conference options.

• 2 Day Conference ONLY (8th-9th): $475
• Pre-conference workshop and 2 day conference (7th-9th): $625

Contact: Lauren Ellison

Curriculum and Assessment App Access in ClassLink
With the transition to ClassLink, Lexia, i-Ready, IXL can now be accessed through your ClassLink account and will no longer need an outside login. All Math, ELA, and Science curriculum can also be accessed through ClassLink.
Elementary Admin: Administrative access to ESGI and TCI (Social Studies) will still need to be accessed through their websites. If you are a new admin, please keep an eye out for an email from Kelly Yusim with your login information.
Contact: Kelly Yusim and Lisa Wegsteen

Personnel Services

Volunteer Mandated Reporter training Update

• Volunteers will be able to volunteer on campus once they have completed the Volunteer Sign up, TB and fingerprints. They will be able to volunteer on campus, but will have 6 weeks to complete the Public School Works Mandated Reporter training. If they don’t complete the training in that time, they will NOT be allowed to continue volunteering until it is completed.
• High school students volunteering on campus DO NOT need to complete the mandated reporter training.

Technology Services

Technology Updates for the 2026/27 School Year
We’re beginning the 2026/27 school year with several technology updates designed to simplify access, reduce repetitive tasks, improve collaboration, and keep district information secure. Staff will now use Droplet for electronic forms, ClassLink for digital curriculum and applications, Gemini within approved Google Workspace tools, and Google Meet as the district-recommended video conferencing platform. These changes are intended to make everyday work more efficient while maintaining strong privacy and professional judgment.
Key Takeaways:

• Droplet has replaced InformedK12. Forms now display only the questions each person needs and route automatically based on responses. Staff can access Droplet from a computer, tablet, or phone using their RCSD Google account.
• ClassLink Launchpad has replaced Clever. Teachers and students will use LaunchPad to access digital curriculum, learning applications, and instructional tools.
• QuickCards replace Clever Badges. Primary students may continue using a printed card to sign in. Each school will determine how QuickCards are printed and distributed.
• Gemini is available within district-approved Google Workspace tools. Staff can use it to help plan, draft, organize, analyze, and create content in familiar tools such as Docs, Slides, Sheets, Forms, Meet, and Vids.
• AI-generated work must always be reviewed. Staff should verify accuracy and never enter confidential student, family, health, discipline, IEP, 504, or personnel information into an AI prompt.
• Google Meet is now RCSD’s recommended video conferencing platform. Enhanced features include breakout rooms, polling, Q&A, translated captions, and meetings with up to 1,000 participants. Paid district Zoom licenses will no longer be provided.

Next Steps
Please take a moment to sign in to Droplet and ClassLink with your RCSD Google account, review the available Zendesk resources, and become familiar with Google Meet and Gemini. For assistance, please submit a Technology Services support request through Zendesk.

7/27 Leadership Meeting Recap

• Personnel - PSW Training and RTA Contract Reminders, Evaluat’d, Admin Calendars, Volunteer Mandated Reporter Training, ESS West
• Communication and Community Engagement - RIDE SMART, Every Day Matters Campaign, CPRA, Crisis Response, Weather Protocols, Social Media, Logos, Science Lab Agreement, Accessibility Training
• Business/Facilities - Fall Site Visits
• Technology - Droplet, CLassLink, Google Workspace, Gemini, Google Meet
• Educational Support Services - Site Special Education Teams, IEP Meeting Release Days, Health Information
• Ed Services - Stipend Positions, TICs, Target Report Data, Safety Review, Site Council, SPSA, Log Entries, Suspension Notifications, Preferred Language Updates, Home Language Survey Updates, Duty Schedule, August 3rd, Resources for Planning
• Elementary Only - ELD, Right at School, Music, and PE Updates
• Middle School Only -August 3rd, AFG, 6th Grade Accelerated 7 Updated Criteria & Process, 6-8 Multilingual Learners and ELD classes, Securly and STOPit, PLC Department Leads, Non-discrimination checklist and plan
• Administrator Action Items - Please see slides 89-92