August 6, 2026 RCSD Leadership Digest

Educational Services

English Learners: Initial ELPAC Assessment

• All K-8 students who do not have an established English Language Acquisition Status (ELAS) are required to take an Initial ELPAC
• EL Site Leaders will be the main contact for all ELPAC testing
• Contracted ELPAC examiners will be on sites for 1-3 days between 8/10-9/4
• No action is required at this time, but EL Site Leaders will reach out to you while planning

Contact: Jennie Ruvalcaba

TIC Training - Action Needed
Our TIC training is coming soon and we need to make sure we have sub slots reserved for any new TICs and calendar invites sent out. Please fill out this TIC document by Monday so we can ensure staff are able to attend the upcoming training. Reminder, returning TIC training is August 18th at 2:45 at the DO and new TIC training is a half day morning starting at 8:00 at the DO.
Contact: Erin Peterson

Second Step Staff Access
We’re still working on getting staff correctly assigned to their current school in Second Step as many teachers are still assigned to their school from last year or not assigned to a site at all. We are aware of the issue and working to resolve it. Once staff lists are correctly loaded in Second Step, teachers will be assigned to the correct site and they will need to create their class by clicking either “create class” button.

Contact: Lauren Ellison

SWIS Student Roster- Action Needed
In SWIS, I completed the school day information and enrollment information for all schools that had not yet done this step. Either admin or your PBIS lead still need to import the student roster from PowerSchool otherwise students will not be in SWIS yet for any referrals to be entered. Review this video on Importing Student Lists (2 minutes) for the tutorial on how to do this.
Please review the full how-to SWIS video guide if you need more information.
Contact: Lauren Ellison

SWIS for Staff
SWIS does not automatically roster staff or assign roles. Administrators or PBIS Leads with SWIS admin access need to add staff in one of these two ways:

• Add multiple staff members at once: Powerschool Staff Import
• Add individual staff members: Please note, this is a two step process done through Person Management first THEN User Management. Person Management and User Management Steps

In the educator digest, staff members are directed to reach out to site admin or PBIS lead to get their user role updated.
Contact: Lauren Ellison

504 Site Coordinator
If you have not yet listed your site 504 Coordinator on the 504 Coordinator doc, please do so as soon as possible so calendar invitations can be sent for our upcoming meetings.

• August 17th, 2:45pm: mandatory for new 504 Coordinators
• August 31st, 2:45pm: mandatory for all 504 Coordinators

Contact: Lauren Ellison

Personnel Services

Public School Works Incomplete Training Reports
You may have started receiving Incomplete Training reports from Public School Works for your new employees. The deadlines in PSW are set based on the first day the employee was able to take the course: for most, that was July 1st. However, the district-wide deadline is September 15th. Unfortunately, we cannot change the deadlines in PSW. Please reach out if you have any additional questions.
Contact: Katherine Goldman